Internet Awareness

Internet Awareness

One of the innovative features of Wage Easy Payroll is its use of the Internet to provide seamless links with external organisations to allow communication of payroll related information. Wage Easy Payroll can use the Internet as a conduit to send and retrieve information about such things as award conditions, pay rates, tax scales and payments, superannuation contributions, union fees and employment statistics. This relationship is depicted in the diagram below.

Data Communication via the Internet

Once the required Internet passwords and addresses have been entered, communication with external organisations will occur without the need for operator intervention. The communication process will normally be initiated by clicking on a send button. Wage Easy Payroll will then send out any required payroll information, and then check for any updates to the awards, pay rates or tax scales. This time saving feature is described in more detail below.

Retrieving Data
Let us look first at the information that can be downloaded from external organisations. These are depicted in the above diagram by the arrowheads pointing towards your business in the middle. Wage Easy Payroll can automatically retrieve relevant award, pay rate and tax information via the Internet. The award and pay rate information is provided and maintained by your industry association - the Australian Hotels Association for example.

New or revised awards, pay rates or tax scales, that are applicable to your business will be held on file until they come into effect. Wage Easy Payroll will then automatically implement the revised calculations. It is easy to see how this system will significantly reduce the training and operating time for users and reduce the error rate in pay slips.

Many Industry Associations are already maintaining award and pay rate data on the required internet site. Wage Easy is also working with more organisations to develop and promote communication standards so that such information can be transmitted in a format that can be immediately used by Wage Easy Payroll and external organisations. As time goes on, Wage Easy Payroll can communicate with more and more organisations over the Internet.

Sending Data
Wage Easy Payroll also has the capacity of to transmit data to external organisations. This is indicated on the previous diagram by the arrowheads pointing away from the business. Imagine the ability to click on one button and have Wage Easy Payroll automatically transfer wages directly to your employee’s bank accounts, organise payment and contribution data to their superannuation funds, submit group tax information to the ATO, and so on. This system removes the need to write multiple cheques.

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As the banks and other organisations allow direct Internet submission of EFT payments and other payroll data, Wage Easy Payroll will be able to automatically send the data directly to the organisations. Wage Easy Payroll can also produce EFT files in the format required to use existing electronic banking systems. Electronic or paper based contribution reports to superannuation funds can be produced by Wage Easy Payroll.

To provide the maximum time saving benefits to your business and the external organisations, Wage Easy Payroll is designed to automate as many functions as possible, although the operator can control program settings if required. The design of the program provides for a very secure system. No sensitive or commercially confidential information will be sent unless authorised by the operator. No outside organisation or government body can extract data from the system as the operator retains total control over the type, timing, amount and destination of all information transmitted. There is no facility for the program to be 'interrogated' by any external body.